Camp Code of Conduct:

Camp Guaikinima prides itself on being a welcoming and friendly community. In order for our community to thrive, we expect our campers to display positive and inclusive behavior while at camp. Their behavior must not detract from the experience of other campers. Just like school and home, there are consequences for breaking the rules. We have found a strong structure creates a more harmonious and successful camp experience. The Camp Directors are involved in all disciplinary actions. If any of these policies are broken, your camper may/will be sent home.

The following agreement is designed to ensure the camp is a happy, safe, and productive community for everyone. Read this carefully. If you have any questions, please contact the camp office immediately.

1. The use of any form of tobacco products, alcohol, or illegal drugs is strictly prohibited at Camp Guaikinima and will result in the immediate dismissal without a refund. Camp maintains a zero – tolerance policy in relation to this behavior. 
2. Any parent/legal guardian that wishes their camper(s) to leave camp property with someone other than themselves must provide permission in writing in advance of the pick-up date. Camp will NOT permit a camper to leave property with someone other than the parent/legal guardian without this permission on file in the camp office. 
3. Campers will be present at all scheduled activities and will remain in supervised areas at all times. 
4. Cabins are private and open to only the campers that live in that cabin. Campers will not enter a cabin other than their own without the permission of the counselors that live in that cabin. Co-ed visitations are strictly prohibited. 
5. Leaving cabins after lights-out in the evening is prohibited except in the event of medical necessity. Any camper found outside of their cabin after lights out will result in appropriate disciplinary action or, if necessary, the immediate dismissal from camp without refund. 
6. Physical and/or verbal hostilities are not permitted while at Guaikinima Camp. Campers will respect all other campers, counselors, administrators and camp staff. 
7. Sexual harassment, verbal sexual harassment, or sexual contact of any kind is inappropriate to the community and will not be tolerated. Offenders face possible legal action and immediate dismissal from camp without refund. 
8. Camp Guaikinima is not responsible for valuables kept in cabins. Money, plane tickets, passports, and other valuables must be kept in the office at the start of camp. Campers must respect the property of others, any damage to or theft of Guaikinima property is not allowed and will be charged to the camper’s family. 
9. It is imperative that all activities rules be understood and followed by everyone. Rules will be explained and/or posted in appropriate locations. 
10. Weapons, knives, matches, fireworks, and other potentially dangerous items are prohibited at camp and will be confiscated and will result in the immediate dismissal from camp without a refund. 
11. All medications, prescription or non-prescriptions (including aspirin) must be kept in the Health Center at all times. There are few exceptions such as asthma inhalers, Epi kits, etc. If not sure, ask us. At registration, all medications should be turned over to our Doctor. 
12. Respect for all living things is expected. Wildlife, camp animals, and the natural environment are to be protected. Destructive behavior is not permitted and will result in appropriate disciplinary actions or dismissal. 
13. Each member of the camp community is expected to contribute to keeping the cabins and camp property clean and maintained. Graffiti or any other form of vandalism is strictly prohibited and the cost of repairing such damage will be charged to the camper’s family. 
14. Campers are not permitted to bring cellular phones to camp and are asked to leave them home. Cell Phones found in the cabins will be confiscated, stored at the office and returned to parents. Please call the office for details. 
15. Campers can maintain regular prescription medication as required by their medical professional while at camp sessions. Please do not stop your children’s medication while at camp . We have a full-time nurse here to administer medication.

Just log into our registration system and select the program of your choice on the following link https://events.circuitree.com/campguaikinima/

In the sleepaway if a camper gets sick, the counselor or Amay takes them to the infirmary, there the nurse performs a checkup and seeks to detect what the discomfort is, when having a diagnosis she communicates with the parents, according to the health form authorized medications are administered and his recovery is monitored until he can return to his activities. Amäy (the camp mom) will be in constant communication with parents to keep them informed.

In the camp the children have snack and hydration twice a day every day. In the morning they are fruits and in the afternoon salty or sweet snacks, with refreshing drinks lemonade type. For this reason it is not necessary to send more Snacks.

CANCELLATION / REFUNDS

The final payment for camp fees is due in full by June 1, 2025. Before June 1, 2025, a non-refundable deposit of $500 is required to secure each registration. Payments will not be refundable or transferable to another child, family member, or future years if parents withdraw a child after April 8, 2025; shorten a session during the summer season due to illness or homesickness; or if a camper is sent home due to a violation of the code of conduct. Subject to availability, you may transfer a registration for the same person to an available date within the same summer at Sleepaway without penalty. Canceling camp before April 8, 2025, will result in the loss of the $500 deposit per canceled season. Canceling camp after April 8, 2025, and up to 30 days before the scheduled arrival date will result in the loss of fifty percent (50%) of the program fees. Canceling camp within 30 days prior to the scheduled arrival date will result in the loss of 100% of the program fees unless a medical certificate is provided along with the request. In cases where a cancellation occurs and no medical certificate is submitted, the fees, as described above, are non-refundable and non-transferable to another child, family member, or a future summer. This policy includes all cancellations resulting from other commitments and opportunities, including, but not limited to, family trips, sports tournaments, trials, travel restrictions, or summer classes. There is no fee adjustment if a guest arrives late or leaves early. The cancellation policy applies even if there is a waitlist for the event from which you are withdrawing.

The registration does not include: bedding or transportation from camp (which is optional and billed separately).

Medical services outside the camp and special prescriptions are not included in the registration and will be charged to the registered credit card at the time the expense is incurred.

Each family is required to have a credit card on file. Off-site expenses will be charged to the credit card when costs are incurred.

NOTE: Regarding situations beyond our control, such as pandemics, natural disasters, and others:

If Camp Guaikinima Summer 2025 cannot proceed due to a government mandate or our own decision, we reserve the right to maintain or modify our current cancellation policy with prior notice to our registered families.

Camp Guaikinima reserves the right to change the start and/or end dates of the Summer 2025 sessions according to the guidance of local authorities regarding the development of any situation beyond our control.

In the camp we serve a full menu in the 3 daily meals: breakfast, lunch and dinner in our self-service dining room. It includes fruits, salads, protein and balanced carbohydrates. Always oriented to the good food of campers. If you wish, you can request a menu by contacting our offices info@campguaikinima.com